Update Site Shortcut Document Link

  • The following instructions will guide you through the process of updating files in a site shortcut app. The instructions may be used for updates to document links such as your Cafeteria Annual Sanitation Certificate, Cafeteria Inspection Report, and Athletic Forms.

    Before starting these instructions, be sure to have an ADA Compliant, electronic copy of your document(s).

    TIP: Give files that are uploaded on a regular basis a generic name to avoid having to replace the link. For example: Name your Cafeteria Annual Sanitation Certificate file Annual Sanitation Certificate instead of Annual Sanitation Certificate 2021. By using this naming convention 

    Document Update Instructions

    1. Navigate to the Site Manager of your website (top level is recommended)
    2. Select Files & Folders from the Common Tools in the right navigation of your Workspace page
    3. Click the Site Files folder (you may use the Folder Actions to create a subfolder structure if desired)
    4. Click the Upload button to begin the upload process
    5. Use the Select Files... button to add your file(s) or drag your files to the open space to add them for uploading
    6. Click Upload - See Tip Below
    7. Click the Modified label to sort your files by last modified (although the label doesn't look clickable...it is)
    8. Click the down arrow next to More
    9. Choose Get Link
    10. Copy the Relative Web Address link to your computer clipboard (you can highlight it, right-click, and copy)
    11. Close the Get Web Address window
    12. Navigate back to the source page in Site Manager (e.g. Cafeteria, Athletics) 
    13. Open the Site Shortcut app that will be modified
    14. Replace the existing link with the new link

    TIP: If you have not changed the file name in any way and simply replaced the existing file, you may stop at this point (#6) to verify the new file is displayed. You may need to refresh the browser window with the file open to see the change.